Privacy Policy

Last updated: July 17, 2026

1. Introduction

Ranked.jp (“we”, “our”, or “the site”) operates a job board and professional network for software engineers and related professionals in Japan. This Privacy Policy explains what data we collect, how we use it, and the choices you have. It applies to ranked.jp and our related subdomains.

2. Information We Collect

When you create an account or profile, we collect information you provide directly, including:

  • Your email address (used to sign you in via a single-use “magic link”).
  • Profile details you choose to enter — such as your name or display name, title, description, skills/tags, location, and a profile image you upload.
  • Your resume/CV, if you choose to upload one — including the file and the text and details extracted from it (such as skills, experience, and job titles), which we use to build your profile and match you to opportunities.
  • Your saved preferences and consents (for example, whether your profile is listed publicly, whether you opt in to weekly personalized job alerts, and whether you opt in to opportunity emails).

We also automatically collect limited technical and usage data through Google Analytics, including:

  • IP address (anonymized where applicable)
  • Browser type and version
  • Device type
  • Pages visited and time spent on the site
  • Referring websites
  • General geographic location (e.g., city-level)

3. How We Use Information

  • To authenticate you and maintain your signed-in session.
  • To create and manage your profile and personalize job rankings for you.
  • To personalize jobs automatically: we convert your profile and resume into a numerical “profile vector” and use automated similarity scoring to compare it against job listings. This powers the PERSONAL job ranking and, if enabled, weekly job alerts. The default public job view is not personalized.
  • To match your profile and resume to relevant employment or consulting opportunities and, if you have opted in to opportunity emails, to manually select and send you potential matches. If you separately allow selective profile sharing, we may manually select an introduction and privately share relevant profile details with selected employers, recruiters, organizations, individuals, or other third parties to explore a potential match. Your account email and uploaded resume are not included in that permission. We ask separately before sending your resume to a named third party. You can change these choices at any time in your settings or by emailing admin@ranked.jp.
  • If you enable weekly job alerts, to select up to three new jobs using the same automated PERSONAL matching shown on the site and email them to your account address. The email contains job information and links; we do not include your resume, profile details, or sign-in tokens.
  • To send you account and, if you opt in, weekly job-alert and job-opportunity emails.
  • To understand site usage and improve performance and content.

4. Profile Visibility

Your profile is private by default. The public Talent directory and its owner visibility control are not currently launched. If they become available, your profile will not be listed unless you explicitly enable public visibility. We may use your profile and resume internally to identify opportunities that match you. If you enable selective profile sharing, we may manually select an introduction and privately share relevant profile details with selected third parties for that purpose, but not your account email or uploaded resume. Resume sharing requires separate approval for a named recipient. Your email address is never shown publicly. You can change the sharing, weekly-alert, and opportunity-email preferences currently available while signed in. For a visibility change or to remove profile information, you can also email admin@ranked.jp.

5. Email Relay

To protect your real email address, we may issue you a proxy address at our messages subdomain. Messages sent to that address are filtered and forwarded to your real email, so other users can reach you without seeing your actual address. We process the contents of these messages only as needed to deliver and filter them. The current automated checks cover detected spam or viruses and configured blocked terms; they do not yet compare messages with your profile interests. Disabling opportunity messages removes the relay from public profile data and contact controls; contact us if an already-known relay address must be disabled.

6. Cookies

We use a strictly necessary, HttpOnly session cookie to keep you signed in. Google Analytics also sets cookies to collect the usage data described above. You can control or disable cookies through your browser settings; disabling the session cookie will prevent you from staying signed in.

7. Where Your Data Is Stored

Your account and profile data are stored on Amazon Web Services (AWS) in the Tokyo (ap-northeast-1) region. Uploaded profile images are stored in AWS S3. Account emails are sent using AWS Simple Email Service (SES).

Some processing takes place outside Japan. When you upload a resume, its contents are sent to OpenAI (in the United States) to extract structured profile details, and we use OpenAI to analyze job and profile text for the ranking and matching described above. This means some of your data is transferred to and processed in the United States. We send only what is needed for these purposes.

8. Third-Party Services

We use the following third-party providers, who may process data according to their own privacy policies:

9. Data Sharing

We do not sell or rent your personal data. Your profile is private by default. If public Talent visibility becomes available, we share profile details when you enable it; otherwise we share them only when you enable selective profile sharing or approve an introduction or other specific disclosure. Selective sharing excludes your account email and uploaded resume. We ask separately before sending your resume to a named third party. We otherwise share data only with the service providers listed above, or where required by law.

10. Data Retention

We retain your account and profile data — including any resume text and the profile vector derived from it — for as long as your account is active. When you delete your account, or ask us to delete your data by emailing admin@ranked.jp, we remove your account, profile, resume, and the data derived from it from our systems within 30 days. Analytics data is retained according to Google Analytics settings.

11. Your Rights

Depending on your location (including Japan and other regions), you may have rights regarding your data, such as the right to access, correct, delete, or restrict processing of your information, and to object to processing. You can edit or remove most profile information yourself while signed in, or contact us using the details below. You can also opt out of Google Analytics using the browser add-on at https://tools.google.com/dlpage/gaoptout.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated date.

13. Contact

If you have any questions about this Privacy Policy, you can contact us at admin@ranked.jp.