Recruiting Administrative Assistant

About this role

This part-time recruiting assistant supports the mid-career business-role recruiting team. Day-to-day work includes entering and maintaining candidate information, sending scouting emails through job sites, aggregating and analyzing data such as scouting-email response rates, developing measures to improve those rates, and preparing documents and entering related data.

Recruiting experience is not required. Required qualifications are at least three years of work experience, basic PC skills and IT literacy, including spreadsheet calculations in Excel and basic use of email and chat tools, and basic business etiquette.

Experience in sales administration or general administration, recruiting work, sales or career-advisor/coordinator work in the recruitment or staffing industry, individual or corporate sales, direct recruiting operations, and recruiting assistance is welcomed. Direct recruiting experience may include sending scouts, searching conditions, and analyzing results. Practical experience with Gmail, Google Calendar, Google Sheets, Excel, other spreadsheet software, or an applicant-tracking system can be applied. The posting also welcomes people who are comfortable with detailed work and interested in recruiting.

The position is assigned to a mid-career recruiting team whose members communicate frequently and can provide support when someone encounters a problem. The role supports recruiting-related data entry and analysis within a company that provides integrated cloud software for accounting, HR and labor management, sales management, filing, and electronic signatures for small businesses and individuals.

The work is at an office three minutes on foot from Osaki Station in Tokyo. It is scheduled for five weekdays per week, from 10:00 to 19:00. The posting states that hair style and clothing are unrestricted, and that nails, piercings, and beards are allowed. A free drink bar and other benefits are provided, and preferred days off are easy to request. Online interviews are available. The work location may change because of business conditions or office relocation, and assigned duties may change according to business conditions or the individual’s suitability.