Plans and delivers B2B seminars, webinars, and conferences, coordinating clients and partners, directing online or hybrid events, and using data to improve results. Remote work is available.
About this role
This internship supports the conference team within the sales department. EventHub operates an event marketing platform used for webinars, conferences, exhibitions, academic conferences and business meetings. The role assists team members with project coordination and event-related work.
Responsibilities include preparing agendas before meetings with customers and partners, attending those meetings and recording minutes, and coordinating schedules with internal and external stakeholders. The intern also communicates announcements related to event operations. Additional work includes maintaining WBS documents and TODO management tables, compiling data and preparing reports, and creating planning and proposal documents.
The main tools named in the posting are Notion for agendas and minutes, Slack and email for communications, Google Sheets and Google Slides for project management, reporting and proposals, and Google Docs and other Google tools. Microsoft Word and Excel are also used. Smooth touch typing and prior experience using Google-related and Office-related tools are required.
Prior internship experience at another company is required. Experience in event planning, data aggregation, or operating social media or blogs is welcomed. The posting also seeks people who like to think independently and make proposals, want to develop basic business skills before entering the workforce, are interested in working at a fast-growing startup, and are interested in the potential of event marketing.
The internship requires availability for at least four days per week and five hours per day, with flexibility to discuss arrangements based on tests and other activities. Candidates must either be university third-year students or below, or be able to work for at least six months. Attendance at the Tokyo Minato headquarters is required approximately one to two days per week; remote work is also possible. The position has a two-day weekend system, transportation expenses are provided, and flextime applies with core hours from 12:00 to 17:00. Clothing is flexible, and a company PC can be provided with a choice of Mac or Windows. Compensation is JPY 1,200 per hour.
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