General Affairs and Facilities Staff

Rakuten

Facilities

Operations

Events

About this role

This staff role supports shared general affairs across the four companies in an insurance group. The team coordinates office environments and internal events across the group and has about 12 members, mainly mid-career hires. Work spans facilities, documentation and department operations: facility contracts, seating and layouts, costs, access control, equipment repairs and construction arrangements; company seals, contracts, internal rules and mail; and budgets, fixed assets and business continuity, including emergency, fire and disaster preparedness. The role also supports regional offices and plans and runs internal events. Required qualifications are practical experience in general affairs and facilities, including office relocation, in-building layout design or changes, and construction management; fire-prevention work such as fire/disaster plans or statutory inspections; office security systems; PMO experience in facilities construction management; and basic Outlook, PowerPoint, Excel and Word skills.

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