Recruiting Assistant

The recruiting assistant supports day-to-day hiring operations. Responsibilities include coordinating schedules for candidates and interviewers throughout the selection process, serving as a contact for candidates introduced by external agencies or job platforms, securing internal interviewers’ availability, reserving meeting rooms, and issuing online meeting URLs.

The role operates the applicant tracking system by registering candidate information, updating and managing selection statuses, sending selection results, and carrying out acceptance or rejection notifications. It also manages preparations for incoming employees, including providing guidance and follow-up to people scheduled to join and coordinating with relevant internal departments.

Additional administrative duties include preparing internal approval requests for job advertisements, agency agreements, and recruiting tool implementations; managing electronic contract execution through tools such as CloudSign; collecting and checking invoices from media companies and agencies; entering information into the accounting system; managing payment deadlines; and supporting accounting entries.

Required qualifications include accurate and smooth written communication skills and experience considering, introducing, and operating tools to improve productivity. Experience designing, planning, operating, or improving processes in recruiting, sales planning, or client-facing work is welcomed, as is experience identifying workflow issues and implementing improvements. Named tools include Google Workspace, HRMOS, LINE WORKS, HR Brain, and SmartHR.

The position is part of the company’s People and Culture function and supports hiring as the business expands domestically and internationally. The employer develops and sells environmentally considerate materials and products and promotes resource circulation.

This is an part-time position with no probationary period. The work location is the company’s office in Yurakucho, Chiyoda-ku, Tokyo. Working hours are 9:00–18:00 including a 60-minute break; the stated schedule is four to five working days per week and at least four actual working hours per day, with consultation available. Pay is hourly and determined based on experience, skills, and potential. Selection consists of application, document screening, multiple interviews, and an offer; an SPI assessment may be required depending on the position.